Nebenkostenabrechnung software for landlords — create BetrKV-compliant statements
Create your annual Nebenkostenabrechnung (service charge statement) under BetrKV — fully automatically in 4 steps. All 16 cost items allocable to tenants (umlagefähig), automatic allocation key, a statement for each individual tenant and ready-to-send PDF output.
In 4 Schritten zur versandfertigen Nebenkostenabrechnung
SmartLandlord führt Sie Schritt für Schritt durch die Erstellung — von den Grunddaten bis zur PDF-Ausgabe je Mieter. Kein Excel. Keine fehlenden Kostenpositionen.
- › Immobilie auswählen
- › Abrechnungszeitraum (01.01.–31.12.)
- › Gesamtfläche in m² + Einheiten
- › Anzahl Personen für Umlage
- › Schnelleingabe: alle 16 auf einmal
- › Einzelposition: Belegnr. + Datum
- › Verteilerschlüssel automatisch
- › Gesamtkosten in Echtzeit
- › Automatisch berechnen
- › Manuell anpassen möglich
- › Umlage nach Fläche / Personen / Verbrauch
- › Anteil je Einheit kalkuliert
- › Gesamtkosten-Übersicht
- › Guthaben / Nachzahlung je Mieter
- › PDF-Abrechnung je Einheit
- › Status: Entwurf → Fertig → Versendet
Ihre nächste Nebenkostenabrechnung in 4 Schritten — statt stundenlangem Excel.
SmartLandlord erstellt BetrKV-konforme Nebenkostenabrechnungen vollautomatisch — mit mieterindividueller Ausgabe, vollständigem Belegnachweis und versandfertiger PDF-Abrechnung.
What is a Nebenkostenabrechnung (service charge statement)?
The Nebenkostenabrechnung (service charge statement) — in legal terms the Betriebskostenabrechnung (operating cost statement) — is the annual settlement of the Betriebskosten (operating costs) allocable to tenants (umlagefähig) between landlord and tenant under § 556 BGB. The landlord must show which costs were actually incurred and how the tenant's share was calculated, offset against the monthly advance payments.
Obligation and deadline
Landlords are obliged to issue a statement as soon as they have agreed an advance payment or a flat-rate amount for Betriebskosten (operating costs) with the tenant. The statement must reach the tenant no later than twelve months after the end of the accounting period (§ 556 Abs. 3 BGB) — after that, a back-payment can no longer be claimed, but a refund to the tenant remains possible.
Which costs are allocable to tenants?
Only the 17 cost types listed exhaustively in § 2 BetrKV are allocable to tenants (umlagefähig) — Grundsteuer (property tax), water, heating, refuse, caretaker, insurance, lighting, lift, chimney sweep and others. Management costs, repairs and maintenance may not be allocated to tenants. Heating and hot water costs must be billed at least 50 % according to consumption under the Heizkostenverordnung (Heating Costs Ordinance).
Common mistakes — and how SmartLandlord prevents them
Typical defects: impermissible cost types, wrong allocation key, failure to comply with the Heizkostenverordnung (Heating Costs Ordinance), late delivery. SmartLandlord creates the statement automatically from your recorded bookings, assigns the correct key (living area, number of persons, consumption) to each item and produces a verifiable PDF — on time, complete and legally sound.